Welcome to HOSTCLASS Inc.
At HostClass Inc. (“HOSTCLASS”), your privacy is important to us. The purpose of this privacy statement is to let you know how we collect, use and disclose Personal Information, and to inform you of your rights with respect to such Personal Information. This Privacy Statement is effective as of the effective date of your subscription or when you accessed the Service.
HOSTCLASS is web-based video conferencing tool that gets your class online in one simple step. Our tool is designed for educators to engage their audience through real-time chat, Breakout Rooms, Timestamped Q/A, Live Note taker and more. No downloads required.(the “Service”).
This Privacy Statement relates to “Personal Information”, meaning information about an identifiable individual, whether, for example, that individual is our Customer, or our Customer’s provisioned user or an individual whose information is part of Processed Data, as these terms are defined below. Whether a person is “identifiable” means that they can be identified by the information itself or by that information combined with other information reasonably available.
This Privacy Statement applies to Personal Information collected or managed by HOSTCLASS through the use of the Service, third party integrations, and our websites. This Privacy Statement is also intended to explain how we use information which is not identifiable (and thus not Personal Information) that is collected via our websites and the Service.
“Educators” refers to the customers of HOSTCLASS and their provisioned users which also includes other educator, tutors, audience, student users and all others that connect to the service.
“Customer Information” refers to information about our Customers and their provisioned users.
“Processed Data” refers to information that is processed by HOSTCLASS on behalf of our Customers through their use of the Service.
“Service” refers to both the HOSTCLASS tool, mobile application and Software as a Service platform.
HOSTCLASS does not have a direct relationship with many of the individuals whose Personal Information is included in Processed Data. This privacy statement is intended to provide information about how all Personal Information is collected, used, disclosed, processed and protected by HOSTCLASS.
The Service provides Customers and their provisioned users the ability to easily connect to help deliver educational and learning services. HOSTCLASS extends its Service to make it easier and connect to other third party providers to help push and pull data as required who have terms and conditions particular to their own data privacy and, by making use of the service and third party integrations offered by HOSTCLASS, you acknowledge and agree that your use of the Service may be subject to terms and conditions of those third party providers.
When the Service is used by our Customers, we classify the Personal Information we collect, use and disclose into two main categories: The first is Personal Information included in Customer Information, and the second is Personal Information that is included in Processed Data. It is important to note that not all Customer Information or Processed Data is Personal Information, either because it relates to a company or a business, or it is not identifiable.
HOSTCLASS does not control what information a Customer chooses to include in Processed Data. Because we are unable to determine whether it is Personal Information or other information, we treat it as though it may be Personal Information but our Customers are entirely responsible for any Personal Information they choose to include in Processed Data. All Customers and their provisioned users should understand that data in HOSTCLASS can be exported, shared or displayed by a Customer or provisioned user. Customers and provisioned users are solely responsible for the use of such exported, shared or displayed data and for protecting it appropriately.
From our Customers, we only collect Customer Information that is necessary to establish and maintain the provision of the Service to them, as well as to understand and improve the usage and performance of the Service. When our Customers are corporations, as opposed to individuals, this information is not “Personal Information”. This Customer Information can include:
This additional Customer Information can include profile data for audience, students, professors, educators and other including:
HOSTCLASS may share Personal Information with people within the company who have a “need to know” the information for business, misconduct or legal reasons, for example, in order to carry out an administrative function, such as processing an invoice or supporting questions that you have submitted to HOSTCLASS. We will also ask permission of the “audience” - students, teachers, professors who are invited by the “educator” to their classes that the class might be recorded and take permission then. We may share Personal Information with third parties, including:
Pursuant to Canadian Privacy laws, The users msg exercise to their rights Personal Information, including a right of access. The customer would have access to a playback of their classes provided by the postclass feature which allows the users to have the right to access to playback content for a period of time as allowed by the level of their subscription paid.
Unless a Customer is using a Custom Data Store and therefore storing their Processed Data on their site, HOSTCLASS uses Amazon Web Services to store and manage Customer Information and Processed Data in and from Canada and the USA. As indicated in the following section, HOSTCLASS uses service providers outside of Canada and USA to store and manage the certain data and analytics associated with use of the Service.
We are required by law to safeguard the Personal Information in our custody or control. We use industry standard measures to protect Personal Information against loss or theft, as well as unauthorized access, disclosure, copying, use, or modification. We protect Personal Information regardless of the format in which it is held.
Our methods of protection include: (a) physical measures, such as restricted physical access to the systems delivering our Service; (b) organizational measures, including employee training and limiting access on a “need-to-know” basis; and, (c) technological measures, including the use of passwords and encryption.
We use service providers, including our data hosting provider, to facilitate providing the Service. We use contractual means to make sure that our service providers only deal with Personal Information on our behalf to provide the Service and not for any other purposes. We also undertake diligence to satisfy ourselves that our service providers will implement adequate safeguards to protect Personal Information.
If we have reason to believe that there has been a breach of security safeguards that has resulted in the inappropriate loss or disclosure of Personal Information, we will take reasonable measures to notify the affected Customers, as applicable, promptly and with sufficient detail to enable them to evaluate the breach and understand the likely consequences.
HOSTCLASS may update this Privacy Statement from time to time. If it is updated, the effective date of the revision will be shown at the top of the Privacy Statement as the Last Revised date. In the event of a significant revision, Customers may receive notification by email or through the Service itself. All Personal Information collected after that revision date will be subject to the revised Privacy Statement.
HOSTCLASS may use de-identified and/or aggregate information derived from Personal Information, for any purposes, including:
This section shall apply only in respect of Personal Information relating to individuals located in the EU (“EU Personal Information”). For the purposes of applicable EU data protection and privacy laws, HOSTCLASS, with its registered offices at 448 silverstone way,K2J5X4,Ottawa,Canada is considered the Data Controller in respect of all EU Personal Information that it collects, uses and otherwise processes for its own purposes as set out in this Privacy Statement. If you are a Customer, website user or other individual with whom we communicate and / or do business and you are located in the EU, you should read this Privacy Statement in full and particularly this section, before you provide us with any Personal Information or browse our website, and make sure that you are comfortable with our privacy practices. Please note that for the purposes of EU data protection and privacy laws, personally identifiable information collected in a business context (for example an individual’s business email address or job title) will be Personal Information. All provisions in this Privacy Statement relating to Personal Information will therefore apply to Customer Information, to the extent that this is considered to contain Personal Information under EU laws.
The purposes for which we process EU Personal Information are as set out in this Privacy Statement. In most cases, we will be processing EU Personal Information on behalf of a Customer as a Data Processor, but in certain circumstances we will process EU Personal Information as a Data Controller, including for the purposes of communicating with you, administering your account and for carrying out data analytics and enrichment.
In accordance with the purposes for which we collect and use EU Personal Information, as set out above, the legal basis for HOSTCLASS processing EU Personal Information will typically be one of the following:
HOSTCLASS may share EU Personal Information with people within the company who have a “need to know” the information for business or legal reasons, for example, in order to carry out an administrative function, such as processing an invoice or to direct a question that you have submitted to the relevant department at HOSTCLASS. We may share EU Personal Information with third parties, including:
In order to provide the Service and our website and as further detailed in the ‘Data Location’ section above, any EU Personal Information that we obtain may be transferred to and stored in a country outside the EEA, including Canada. This may include transferring EU Personal Information to countries where the law provides less protection for Personal Information. If we transfer EU Personal Information to a country outside of the EEA, we will, as required by applicable law, ensure that your privacy rights are protected by appropriate safeguards. Please contact us if you would like more information about these safeguards.
For the purposes of this section relating to EU Personal Information, the following terms will have the following meanings: “Data Controller” an entity which determines the purposes and means of the processing of Personal Information. “Data Processor” an entity which processes Personal Information on behalf of a Data Controller. “EEA” European Economic Area. “Process” any operation that can be performed on Personal Information, including collecting it, storing it, accessing it, combining it with other data, sharing it with a third party, and deleting it If you have any questions or concerns about our privacy practices, or if you wish to access your Personal Information, please contact our privacy officer at firstname.lastname@example.org